SubProof keeps every subcontractor's WSIB clearance certificate and certificate of insurance on file, shows you who's covered at a glance, and chases them automatically before anything expires. No more spreadsheets, no more "can you resend that?"
In Ontario, if you hire a contractor who doesn't have a valid WSIB clearance certificate, you can be held responsible for the premiums they owe on that work. A clearance certificate lasts 90 days, so it has to be checked again and again during a job.
If a sub's liability insurance has lapsed when something goes wrong, the claim can land on you and your policy. Most contracts require a current certificate of insurance before any payment is released.
General information only, not legal advice. Check your contracts and WSIB's rules for your situation.
Company name and email. That's it. Each sub gets a private upload link by email.
Subs upload their WSIB clearance and certificate of insurance with the expiry date, from any phone or computer, without an account.
Reminders go out 30, 14 and 7 days before expiry and again if it lapses. Every Monday you get a short list of who needs attention.
Green, amber or red for every sub and every document. Open any certificate in one click before you release a payment.
Polite, automatic reminders from SubProof with your company name on them, so your office doesn't have to send them.
Every certificate with its expiry date and upload date in one place, ready when an owner, insurer or WSIB asks.
14 days free on every plan. Prices in Canadian dollars.
For contractors with a regular crew of subs.
For builders running several sites at once.
No. Each sub gets a private link. They open it, pick the document, enter its expiry date and upload a PDF or photo. That's all.
SubProof tracks the clearance certificates your subs upload and their 90-day expiry. You can always confirm a certificate on WSIB's own website. We are not affiliated with WSIB.
WSIB clearance is Ontario's system, and SubProof is built around it. Insurance tracking works anywhere in Canada; other provinces' clearance letters can be uploaded as the same document type.
On secure servers in Canada operated by A3E Ecosystem Inc. Only you can see your subs' documents, after logging in with a one-time link sent to your email.
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