Every sub, on one page.

Print this checklist

Before the first day on site

• ☐ WSIB clearance certificate in the sub's legal name, valid today
• ☐ Certificate of insurance: CGL limit, additional insured, policy dates
• ☐ Trade licence or certificates of qualification where the trade needs them
• ☐ Working at Heights records for anyone who may use fall protection
• ☐ Clearances for any crew the sub brings in under it

Before each payment

• ☐ WSIB clearance still valid on the payment date
• ☐ Invoice name matches the name on the clearance and the insurance

When a date comes up

• ☐ Insurance expiry: new certificate before the old one ends
• ☐ Training refreshers and licence renewals noted in the sub's file

Details behind each line: WSIB clearance, certificate of insurance, and the trade guides below.

Keeping it current without chasing

SubProof gives each subcontractor a private upload link, no account needed. It reads the expiry dates you enter, shows every sub as covered, expiring or expired, and emails the sub 30, 14 and 7 days before a document runs out and on the day. You get a Monday summary of who needs attention before you approve the week's payments.

General information, not legal or insurance advice.